Troop 117 Long Beach

Troop Leadership Job Descriptions

 

Boy Leaders Job Descriptions

TO RUN FOR A POSITION: Familiarize yourself with the duties and responsibility of the leadership position. Wear your Class A Uniform and come prepared with a written or oral presentation as to why you would like this position. 

Troop Officers. Troop 117 is a boy lead troop in accordance with the principles of the national organization of the Boy Scouts of America. The Troop Officers therefore provide the leadership for the Troop. A core group of these officers make up the membership of a planning committee known as the Patrol Leader’s Council (PLC). The PLC is the primary group responsible for the organization, planning and carrying out of troop activities as well as providing the initial layer of discipline for the Troop.

The Patrol Leaders Council (PLC). The PLC is made up of the following Troop Officers: SPL, ASPL, Scribe, Quartermaster, Troop Guides, and Patrol Leaders (or Assistant Patrol Leaders in the absence of a Patrol Leader). All other officers need not be present at the PLC, but will submit a monthly report (*see below) to the ASPL, who will in turn, incorporate those notes into his PLC report. The PLC is advised by the ASM(s) and the Scoutmaster. In general, major activities requiring travel or money expenditure need to be cleared with the (adult) Troop Committee.

  • All terms of office are 6 month terms. 
  • Some offices are elected. Others are appointed by the SPL (with the approval of the Scoutmaster).
  • Any office that goes unfilled the night of the troop election will be filled at the Scoutmaster's discretion.
  • In the event that a boy is unable to be present at the elections, he may still run for an office, but he must (1) get prior approval from either the Scoutmaster or that position's Mentor, and (2) turn in a speech to either the Scoutmaster or that position's Mentor prior to the beginning of the meeting.
  • A planning session will occur shortly after new officers are elected. The planning session should cover the next 12 months of troop activities.
  • PLC meetings are held monthly, and may be called by the SPL or other leaders as required.
  • The rank requirements (Star, Life, Eagle) to hold a troop leadership positions are not fulfilled by winning an election, but by consistently and thoroughly performing the duties of the office, demonstrating leadership, and being present as much as possible. Officers not performing their duties will be, at a minimun, lose part or all credit for time served, and possibly be asked to resign and be replaced. Each officer should come to each troop activity prepared with a plan of action to fulfill the role required by his position. 
Click on Links Below for a description on each troop leadership position and leadership forms. Leadership forms are to be submitted to the SM/ASM for signature/approval whenever a scout assumes one of these leadership positions.
 
Senior Patrol Leader (SPL)                                SPL Leadership Form
 
 
Patrol Leader (PL)                                             PL Leadership Form
 
Assistant Patrol Leader (APL)                          N/A
 
 
Troop Quartermaster                                        Quartermaster Leadership Form
 
Troop Scribe                                                    Scribe Leadership Form
 
Historian                                                          Historian Leadership Form
 
Librarian                                                          Librarian Leadership Form
 
Den Chief                                                        Den Chief Leadership Form
 
 
 
Chaplain Aide                                                 Chaplain Aide Leadership Form
 
Bugler                                                             Bugler Leadership Form

 

PATROL LEADER COUNCIL (PLC) Officer Reports (submitted monthly) 

 Patrol Leader Council Report Form (PLC REPORT)-submitted by ASPL

 PLC REPORT FORM by the Quarter Master

 PLC REPORT FORM by the Patrol Leader (one per each patrol)

 PLC REPORT FORM by the Troop Guide for New Scouts

 PLC REPLORT FORM by the Troop Guide for Older Scout Programs

 

OFFICERS REPORT FORMS to the ASPL

 Historian

 Librarian

 Bugler

 Den Chief

 Chaplain Aide

 OA Representative

 Instructor 

 

 

Senior Patrol Leader (SPL)

 Job Description:

The Senior Patrol Leader (SPL) is the executive officer of the troop who works closely with the scoutmaster and other adult leaders as well as the PLC. The SPL is elected by majority vote of the troop. By PLC decision, he must be at least Life rank. He is responsible for leading PLC meetings to plan and organize troop activities. He is responsible, with the help of the other members of the PLC, to plan and carry out the troop meetings. The SPL is the primary officer responsible for discipline in most activities. He is responsible with the help of the other members of the PLC for planning and carrying out all troop campouts or other outings. In particular the SPL is responsible, with the Troop Quartermaster for selecting troop gear to take on campouts. When the SPL cannot be present, he should ensure that a senior member of the PLC (usually the ASPL) will be present to conduct the meeting, organize the campout, etc. The SPL, at the direction of the Scoutmaster, is responsible for writing a summary of accomplishments at the end of each term of office. At all times the SPL must be aware that he is the primary role model for the scout troop and he should demonstrate leadership and provide a living example of the following the principles of scouting.

Reports to: Scoutmaster

Adult Mentor: Scoutmaster

Senior Patrol Leader duties:

  • Preside at all troop meetings, events, activities, and the annual program planning conference.
  • Chairs and regularly attends the Patrol Leaders' Council (PLC) monthly meetings occurring during his service period.
  • Collects PLC reports from the Troop Guides and uses them to generate the Troop Meeting Planner and Campout Activities Planner.
  • Appointed other boy leaders with the advice and consent of the Scoutmaster.
  • Assign duties and responsibilities to other junior leaders.
  • Assists with Scoutmaster in training junior leaders.
  • Delegates task to the ASPLs. Makes sure an ASPL attends any meeting/function he will not be able to attend (troop, PLC, Committee Meeting, etc.)
  • Oversees the planning efforts of Scouts for all Troop campouts (whether he attends these outing or not).
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Set a good example.
  • Enthusiastically wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Senior Patrol Leader Qualifications:

  • Life Scout

Counts toward rank: Eagle

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Assistant Senior Patrol Leader (ASPL)

 Job Description:

The Assistant Senior Patrol Leader (ASPL) is the assistant to the SPL. The ASPL is selected jointly by the SPL and Scoutmaster immediately after a new SPL is elected. By PLC decision, the ASPL must be of at least Star rank. The ASPL should be ready at all times to assist the SPL in any duty or to assume the role of the SPL in his absence. Assigned duties may require planning or conducting troop meetings, campouts. etc. The ASPL, at the direction of the Scoutmaster, is responsible for writing a summary of accomplishments at the end of each term of Office.

Reports to: Senior Patrol Leader

Adult Mentor: Scoutmaster

Assistant Senior Patrol Leader duties:

  • Help with leading meetings and activities as called upon by the Senior Patrol Leader.
  • Take over troop leadership in the absence of the Senior Patrol Leader.
  • In the absence of the Troop Scribe, Historian, or Quartermaster should be prepared to perform the duties of those offices on a temporary basis.
  • Perform tasks assigned by the Senior Patrol Leader.
  • Assist in the training of younger scouts along with the Troop Guide and Instructors.
  • Guide the Troop Historian and the Troop Librarian.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Provide a role model to the troop of cheerful service and an example of following the principles of scouting.
  • Enthusiastically wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Assistant Senior Patrol Leader Qualifications:

  • Star Scout

Counts toward rank: Life, Eagle

Reporting Duties: Each month at the PLC meeting the ASPL will submit a report on the activities of the following officers: Den Chief, Historian, Librarian, Chaplain Aide, OA Representative, Instructor. Prior to the PLC meeting, the ASPL will obtain these reports from the officers

PLC REPORT FORM by the ASPL 

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Troop Quartermaster

 Job Description:

    The Troop Quartermaster keeps track of troop equipment and sees that it is in good working order.

Reports to: Assistant Senior Patrol Leader

Adult Mentor: Adult Quartermaster

Troop Quartermaster duties:

  • Keep records on patrol and troop equipment.
  • Keep equipment in good repair.
  • Issue equipment and see that it is returned in good order.
  • Suggest new or replacement items.
  • Work with the troop committee member responsible for equipment.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Set a good example.
  • Enthusiastically wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Quartermaster Qualifications:

  • 1st Class Scout

Counts toward rank: Star, Life, Eagle

Reporting Duties: monthly the Quartermaster will submit a report to the Patrol Leader Council (PLC)

PLC REPORT by Quartermaster Form 

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Troop Scribe

 

Job Description:

    The Troop Scribe keeps the troop records. He records the activities of the Patrol Leaders' Council (PLC) and keeps a record of dues, advancement, and Scout attendance at troop meetings.

Reports to: The Assistant Senior Patrol Leader

Adult Mentor: Troop Committee Secretary

Troop Scribe duties:

  • Attend and keep a log of Patrol Leaders' Council (PLC) Meetings.
  • Record attendance at troop functions.
  • Record advancement in troop records.
  • Work with the troop committee member responsible for finance, records, and advancement.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period..
  • Set a good example.
  • Enthusiastically wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Scribe Qualifications:

  • 1st Class Scout

Counts toward rank: Star, Life, Eagle

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Troop Guide-Older Boy Program

 

Troop Guide - Older Boy Program

Job Description:

    To create a program that is interesting, fun, and challenging for the older boys..

Reports to: Assistant Scoutmaster for the Older Boy Program

Adult Mentor: Assistant Scoutmaster for the Older Boy Program

Troop Guide duties:

  • Create activities that are fun and interesting to the older boy patrols.
  • Work with ASM for the Older Boy Program in selecting merit badges to work on at weekend campouts.
  • Attend Patrol Leaders Council (PLC) meetings.
  • Prevent harassment of new Scouts by older Scouts.
  • Refresh older boy patrols in the basic Scout skills.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Set a good example.
  • Enthusiastically wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Troop Guide Qualifications:

  • Life Scout

Counts toward rank: Eagle

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Troop Guide-New Scout Patrol

 Troop Guide - New Scout Patrol

Job Description:

    To work actively with new Scouts in the Trail to First Class program. The Troop Guides introduce new Scouts to troop operations and helps them feel comfortable in the troop.

Reports to: Assistant Scoutmaster for the New Scout Patrol

Adult Mentor: Assistant Scoutmaster for the New Scout Patrol

Troop Guide duties:

  • Help all first year Scouts earn advancement requirements through First Class.
  • Advise patrol leader on his duties and responsibilities at Patrol Leaders' Council (PLC) meetings.
  • Attend Patrol Leaders Council (PLC) meetings with the New Scout Patrol Leader.
  • Prevent harassment of new Scouts by older Scouts.
  • Help Assistant Scoutmaster train new Scouts by older Scouts.
  • Guide new Scouts through early troop experiences to help them become comfortable in the troop and the outdoors.
  • Teach basic Scout skills.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Set a good example.
  • Enthusiastically wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Troop Guide Qualifications:

  • Star Scout

Counts toward rank: Life, Eagle

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Den Chief

 Job Description:

    The Den Chief works with the Cub Scouts, Webelos Scouts, and den leaders in the Cub Scout pack.

Reports to: The Den Leader in the pack and the Assistant Scoutmaster for the New Scout Patrol in the troop.

Adult Mentor: Den Chief Coordinator

Den Chief duties:

  • Serve as the activities assistant at den meetings.
  • Meet regularly with the Den Leader to review the den and pack meeting plans.
  • If serving as a Webelos Den Chief, prepare boys to join Boy Scouting.
  • Project a positive image of Boy Scouting.
  • Know the purposes of Cub Scouting.
  • Encourage Cub Scouts to join a Boy Scout troop upon graduation.
  • Help out at weekly den meetings and monthly pack meetings.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Be a friend to the boys in the den.
  • Set a good example.
  • Wear the Scout uniform correctly.
  • Live by Scout Oath and Law.
  • Show scout Spirit.

Den Chief Qualifications:

  • 1st Class Scout
  • Must be at least 2 years older than the age of the boys in the den he is working with.
  • May not be a den chief for his younger brother's den

Counts toward rank: Star, Life, Eagle

Reporting Duties: Provide a Den Chief Report to the ASPL, monthly, prior to the Patrol Leader Council (PLC) meeting

DEN CHIEF REPORT FORM 

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Historian

 Job Description: The Historian keeps a historical record or scrapbook of troop activities.

Reports to: The Assistant Senior Patrol Leader

Adult Mentor: Troop Publicity Coordinator

Historian duties:

  • Gather pictures and facts about past troop activities and keeps them in scrapbooks, wall displays or informational ( historical ) files.
  • Take care of troop trophies, ribbons, and souvenirs of troop activities.
  • Keep information about former members of the troop.
  • Assist in updating the troop website. Check troop calendar to make sure all meetings, outing, events are posted
  • Set a good example.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • If not able to attend an activity, collect information (report/pictures) from other troop members about the event and record it in the Historical Log
  • Enthusiastically wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Historian Qualifications:

  • 1st Class Scout
Reporting Duties: monthly, prior to the Patrol Leader Council Meeting, submit a report of your activities as Historian to the ASPL. Use form below.
 
 

 

Bugler

 Job Description:

The Bugler plays the bugle at troop ceremonies.

Reports to: The Assistant Senior Patrol Leader

Adult Mentor: Appointed by Scoutmaster

Bugler duties:

  • Plays bugle as requested by troop leadership.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Plays taps during evening closing ceremony.

Bugler Qualifications:

  • 1st Class Scout
  • Must be able to play bugle/trumpet/cornet
  • Must be able to hit High E without cracking (highest note for most bugle calls)

Counts toward rank: Star, Life

Reporting Duties: submit a monthly report to the ASPL prior to the Patrol Leader Council (PLC) meeting on your activities as bugler

Bugler Report Form 

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Librarian

 Job Description: The Librarian takes care of troop literature.

Reports to: The Assistant Senior Patrol Leader

Adult Mentor: Merit Badge Coordinator

Librarian duties:

  • Establish and take care of the troop library.
      - Keep records on literature owned by the troop.
      - Add new or replacement items as needed.
      - Keep books and pamphlets available for borrowing at troop meetings.
      - Keep a system for checking books and pamphlets in and out.
      - Follow up on late returns.
  • Set a good example.
  • Regularly attends troop meetings, troop campouts, and troop events during his service period.
  • Wear the Scout Uniform correctly.
  • Live by the Scout Oath and Law.
  • Show Scout spirit.

Librarian Qualifications:

  • 1st Class Scout

Counts toward rank: Star, Life

Reporting Duties: monthly, prior to the Patrol Leader Council (PLC) meeting, submit a report the the ASPL about the current status/inventory of the troop library

LIBRARIAN REPORT FORM (submit to the ASPL) 

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